Creating a Club

All students at UVic Law may create a new club or student group at any time.

Step One:

• Download the Club Registration Form and submit it to the Sports and Club Representative. They will also add your club or student group to the LSS website under the student group directory.

Step Two:

• If your group requires funding, there are two options available. Both of these areas have different processes, rules, and requirements. It is your responsibility to review and follow the instructions and documents below:

1. LSS Funding
   • At the start of each academic year, download the LSS Funding Request Form and submit it to the LSS Office (Room 153A) before the annual LSS Funding Night in late September. After submitting this form, your club will receive an invitation to make a presentation to the LSS Executive at the LSS Funding Night. Information about the presentation will be provided to you at that time.
   • The LSS Executive will discuss your presentation and funding request, then vote on its approval. The LSS Executive will contact you shortly after the Funding Night to confirm the status of your funding request.
   • If you miss LSS Funding Night, but would still like funding for your student group, please contact the Vice President Student Affairs.
   • Review and follow the processes, rules, and requirements in the LSS Funding Guide, including all year-end reporting requirements.
2. External Sponsorship & Fundraising
   • Review and follow the processes, rules, and requirements in the External Sponsorship and Fundraising Guide.

Step Three:

• Hold your regular meetings and plan your events following the policies and processes above! Please keep in mind that when you act on behalf of a club or student group, you represent UVic Law and the Law Students’ Society.
• Reimbursement for Club Expenses:
  • Fill out this form and send it to the Vice-President of Finance. 

Forms

• Club Registration Form
• Funding Request Form (club night)
• Funding Request Form (outside of club night)
• Funding Use Guide
• External Sponsorship and Fundraising Guide
• LSS General Reimbursement Form 2020_2021

Notice about Food Wastage & Event Planning

• Food wastage has been an issue in the Court Cafe when we plan events which involve food during their operating hours. Court Cafe must be notified if an on-campus club event will have food. 
• The Court Cafe hours are: Monday – Friday, 10:00 AM – 2:00 PM
• If you are planning an event which involves food in the lounge or a classroom during these hours, please let the LSS know at lss@uvic.ca at least two days prior to your event.